Effective Ways for Tracking Employee Time

Tracking employee time is necessary to manage and maintain employees and business productivity. The benefits for tracking employee time includes: saving time, money, cutting costs, and improving operations. 

Advantages of Tracking Employee Time

Here are 7 quick tips on why you should track your employees time:

Increase Profitability

    • Accurately track time 
    • See where your money and time is going
    • Monitor project budgets
    • Re-prioritize tasks that aren’t paying off

Bill and Pay Accurately

    • Set clear goals for everyone
    • Removes confusion regarding tasks to complete
    • See who did what and for how long

Set Clear Objectives

    • Employees know what they are working on
    • Customize so employees can only view assigned tasks

Increase Productivity

    • Allows teams to stay on task
    • See where daily hiccups may be
    • Use insight to create strategies
    • Work schedules created by job requirements
    • Work schedules created by employee availability/eligibility

Manage Projects Better

    • Provides insights on employee behaviors
    • Shows how long it takes for task completion
    • Prioritization for future projects and team capacity

Provide Transparency

    • Team members can log hours
    • Holds team members accountable

Communicate Progress Better

    • Accessible and easy communication between team members
    • Update progress for tasks

Is Time Tracking for Everyone?

Time tracking is meant for everyone and can be used by anyone, but it benefits different groups and businesses uniquely!

Here are few examples:

Law Firms

  • Deals with a lot of clients
  • Firms can properly bill clients and draft invoices
  • Track productivity
  • Pay their members in a timely manner

Project Managers

  • Determine who completes specific tasks
  • See how long tasks take to complete
  • Analyze who is the most efficient worker
  • See specialized skills from employees
  • Assign tasks based on employee efficiency and skills 

Freelancers & Consultants

  • Billing each client for correct amount of time
  • Log timesheets for each client
  • Stay efficient between tasks and clients
  • Send out invoices
  • Provides insight on how long certain services take
  • Provides better cost analysis

Small/Startup Businesses

  • Balance ever-changing team members
  • Maintain unique work schedules
  • Keeping tabs becomes a whole lot easier
  • No longer dealing with manual timesheets


  • Track tight deadlines for clients
  • Accurately pay team members
  • Create accurate invoices 

Basically if you are working in an office that bills per hour, a company with several different clients, an employer with many freelance talent, someone who is looking for a better system to monitor your teams, and last but not least seeking to increase productivity and profitability, then time tracking will make your life so much smoother. You will begin to feel like a human again! What a concept!

What Software Should I Use?

 There are a plethora of time tracking applications that can help your business and management succeed, but Acute Data Systems has it’s suggested four.

Here are the four Time Tracking apps Acute Data Systems finds the most useful:

1. Odoo Timesheet

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Visualize your team’s progress on each project or task. Track expected and effective hours, along with reforecasts on tasks with Odoo Timesheets. Get overviews of billable time. Analyze profits and losses. Automate invoices bases on timesheets and expenses. The functions and benefits Odoo Timesheets offers never ends. Start your free trial today and explore Odoo Timesheets. 

2. Zoho People

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Track attendance with ease, schedule shifts effortlessly, track days off efficiently, and convert time into timesheets all with the Zoho People application from Zoho One. Zoho People is a cloud-based HR software crafted to nurture employees, quickly adapt to changes, and make HR management agile and effective. Simplify your HR operations, retain talent, and build a high-performing workforce while putting employee experience first with Zoho People. Start your free trial today!

3. QuickBooks Time

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QuickBooks Time is one of our recommended Time Tracking Software’s at Acute Data Systems. Enjoy the endless amounts of reliable features like Time Tracking, where employees can clock in and out with just one click! Take it up a notch and get the Mobile App to track, submit, and approve employee time from wherever you are. This feature saves so much time for Managers to approve time for payroll, helping employees get paid on time and with ease! Additionally, connect to your payroll or accounting software for a clean synchronization and automatic input of employee data. Last but not least, you can print out real-time reports for insight and analysis to better understand how much time is needed for a specific job, helping increase profitability. QuickBooks Time can become your best friend with the right partner!

4. Zoho Shifts

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Schedule faster. Plan ahead. Reclaim your time. Zoho Shifts is a committed time scheduling tool and application aimed to increase your productivity. Experience a multitude of easy-to use features like draft work schedules, tracking team hours, and communicating with employees from any mobile device. Empower your team with flexible schedules, allowing them to swap, offer, drop, or open shifts with minimal intervention from managers, yet still receiving each notification for analysis and confirmation. Indulge in faster approvals, real-time updates, access from anywhere, and of course maintaining labor-law compliance all with Zoho Shifts! Don’t wait, start your free trial today!

More Information

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