Zoho Payroll Features
Features to help you do payroll better.
Zoho Payroll is stacked with powerful features to help growing businesses manage their payroll operations end-to-end.
Employees management and onboarding
Chart the right course for managing your workforce from the day you hire your first employee.
Fast employee onboarding
Complete the entire onboarding process in four simple steps so you can spend your employees' first day at work by introducing them to their mentors, boss, and colleagues.
Import historic payroll data
No more starting from scratch. Pick up from where you left off, even if you have already processed payroll for the fiscal year.
Streamlined employee self-service
Zoho Payroll gives your employees a place where they can view their personal details and access or download their pay stubs with their personalized login. This employee portal can be accessed through the iOS app as well as the desktop site.
Go paperless on your paperwork
Generate federal tax forms online, including employee-related tax withholding forms and pay stubs. State tax forms are also available for users in California, and more states to come.
Manage employees' exit
We take care of your employees' exit process, notify them, and send pay stubs to their email address automatically.
Payroll processing
Running payroll shouldn’t take long. That’s why we’ve come up with intuitive features that help you prepare your pay runs, validate payroll input, and complete pay runs effortlessly.
gross-to-net calculation
Generate gross to net pay stubs along with a thorough breakdown of taxes, deductions, and withholdings.
Payroll review
Hit the approve button too soon? Zoho Payroll lets you revert your processed pay run and reinitiate the payroll process easily.
Bonus payroll
Your business achieved record profit? Reward your employees with bonuses. The corresponding taxes and withholdings are taken care of automatically.
Pay schedule
Personalize your pay schedule to run payroll weekly, bi-weekly, or monthly.
Online salary payments
Integrate with Forte, and credit employees' salary directly to their bank accounts online.
Pay types and rates
You can run payroll for both hourly and salaried employees, and pay different rates for the work they perform.
Payroll benefits & accounting
If you offer non-wage benefits, you can associate retirement plans, health insurance, and taxable benefits with employees.
Predefined employee benefits
From health insurance to 401(k) retirement plans, you can choose from our list of benefits to look after your employees.
Pay out unused leave
Reward your diligent employees for their disciplined attendance. You can choose to pay your employees for their unused paid time off when they leave your company.
Automatic accounting
Choose expense liability accounts to track your benefits expenses automatically and avoid last-minute reconciliation issues.
Paid time off policies
Send your employees on a nice holiday or give them ample time to recover from illness with customized vacation and sick leave policies.
Dissociate benefits
Easily adjust your list of benefits as your workforce grows and your business changes. You can delete a benefit or mark it inactive to all employees or a select few.
Taxes and forms
We help you meet your legal responsibilities by generating payroll forms and tax reports so you can file your payroll taxes faster.
Form 940
Get the annual summary of all wages, tax liabilities, and payments made under the FUTA.
Form 944
Get a report of your annual tax liability for Social Security, Medicare, and withheld federal income taxes automatically.
Form 941
Get your quarterly summary of federal tax returns for taxes withheld, Social Security, and total tax deposits.
Wages and tax summary
Zoho Payroll generates W-2 information for all your employees, so you can let them prepare for their tax returns well in advance.
Payroll metrics
Generate single-click reports that tell you everything you need to know about your payroll.
Payroll expenses summary
Keep a close eye on your organization's payroll expenses with our summary report that classifies contributions towards salary, benefits, and state and federal taxes.
W-4 withholding
Your employees' withholding elections for federal and state taxes, along with overrides and adjustments are all listed in this report.
Employees pay summary
Know how much you've paid to every employee including hours worked, bonuses, and allowances for a timeframe of your choice.
Export reports
Whatever report you run, export the data in multiple formats for deeper analysis and insights.
Payroll management and administration
Make light work of time intensive admin tasks and get payroll done efficiently.
Automated notifications
With personalized notifications on upcoming pay runs and tax filings, Payroll informs you at the right time to take the right actions.
Work location
Create multiple work locations to manage your distributed workforce and track payroll easily across locations.
Accounting integration with Zoho Books
Zoho Payroll is tightly integrated with our tax compliant accounting software, Zoho Books, to automate your payroll accounting.
Email templates
Personalize email templates by adding a human touch to your automated messages when you pay employees or invite them to access their self-service portal.
Users and roles
Invite your qualified staff to process payroll, while maintaining control with finely-grained user roles and permissions.