How to Enter a Job-Related invoice in Sage 300 Accounts Payable

Steps:

  1. Open Accounts Payable > A/P Transactions > Invoice Entry.
  2. Enter the vendor number and other header information, as usual. 
  3. Select the Job Related option. 
    • Note: If the option is dimmed, delete the default distribution line from the detail table.
    • Additional fields appear that have the Level 1, Level 2, and Level 3 names specified on the PJC Options screen. Accounts Payable uses the default names, Contract, Project, and Category (and their plurals), respectively, unless Project and Job Costing specifies different names. 
  4.  In the detail table, for each detail:
    • Specify the contract, project, category, and resource in the associated field.  Depending on the project type, Accounts Payable may display the default billing type, billing rate, A/R item number, unit of measure, General Ledger account, and unit cost from the contract.
    • Update the billing type, billing rate, A/R item number, unit of measure, General Ledger account, and unit cost, if required. 
    •  In the Quantity field, enter the quantity of the resource for which your vendor is billing.  You enter quantities in the unit of measure specified for the detail.
    • If you use optional fields, enter the codes for the optional fields to use for the detail.  The optional fields used for the project, category,or resource in Project and Job Costing appear as defaults, but you can change them. 
  5. Complete the rest of the tabs and fields as you would for any other invoice, credit note, or debit note.
    • Note: On the Optional Fields tab, Accounts Payable displays optional fields used for the contract in Project and Job Costing, but you can change them. 
  6. Click Add when you are finished.

Support

If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.