How to Create Subtasks in Zoho Projects

Zoho Projects allows you to break your existing tasks into subtasks. By creating subtasks, you can organize your work. With subtasks, you can track the progress of the task and get it done on time. Alike tasks, you can set the priority, duration, % completed, assignee, start date and end date for subtasks

  • Subtasks feature is available in our paid plans

Import Subtasks from MS Projects

Import subtasks along with your existing tasks, while you import your MS project files into Zoho Projects.

  • Select the required project in click the Tasks module
  • Click the three dots in the upper right corner and select Import Task
  • Select the File Type and choose a file that you want to upload
  • Click Import to import the file to your project
  • Map the columns in the MPP file with the list of fields available in the tasks module. To import subtasks Parent Task ID and Parent Task Name should be mapped to the corresponding entries in the .mpp file
  • Select if you want to keep the tasks unassigned or mapped to project users
  • Click Continue to import the tasks into Zoho Projects

Create Subtasks

  • Select the Tasks module, click the task for which you want to add the subtask
  • Click Subtasks in the task details page and then click Add Subtask
  • Enter the name of the subtask and click Enter to add the subtask

You can also dragged and drop tasks to create subtasks, And the dragged task is now added as a subtask beneath the task it is dropped.

  • Closed tasks cannot be indented
  • Subtasks cannot be created for closed tasks
  • Few tasks other than the applied criteria may also be displayed, so as not to break the hiearchy
  • Closing a parent task will close all its subtasks
  • To reopen a subtask, the parent task needs to be reopened

Reorder Subtasks

You can reorder subtasks from the task Classic View. Drag and drop a subtask within the same parent task to reorder it. Drag and drop the subtask on another task to change its parent task

Make a Subtask into a Task

Drag and drop a subtask outside its parent task in the Classic View. The subtask is converted to a parent task

Collapse Subtasks

Subtasks can be collapsed with a single click

  1. Select a project a navigate to the Tasks module
  2. Click on customize columns icon
  3. Click the View tab and then toggle the Collapse Subtasks option. Subtasks will collapse across the portal. 
  4. Toggle the switch again to expand the subtasks across the portal

Subtasks can also be collapsed from the Kanban task list view. Toggling this option will collapse subtasks in Classic view of tasks and Kanban task list view across all projects. 

Subtasks in Dependency

You can view subtasks now as part of your task dependency view. You can view the subtasks only if all the parent tasks are displayed

Subtasks in Gantt

You can view and create subtasks from the Gantt Chart

  • Click the required task to view the task details page. Click Add Subtask button under Subtasks tab to create a new subtask
  • Or, hover over a subtask and click + to add a new subtask
  • Hover over a subtask and click the six dots and drag and drop to reorder the subtask

Subtasks in Templates

You can create a new task template and add tasks along with subtasks and save this template for your future projects.