How to Assign Serial Numbers When Receiving Serialized Items on Sage 300 Purchase Orders


  1. Open Purchase Orders > P/O Transactions > Receipt Entry.
  2. Process the receipt. For more information, see “Entering Receipts” (page 134).
  3. Do one of the following:
    • Enter a value in the Quantity Received field, and then press either Enter or Tab.
    • If the correct number already appears in the Quantity Received field, and you just want to change a serial number already assigned, click the Quantity Received column header.
      • Note: You cannot partially invoice receipts of serialized items.
    • The Serial Numbers Generation/Allocation window appears.
  4. Either accept or edit the default value that appears in the Next Serial Number field. The value in this field is the starting point for the serial numbers you will assign.
  5. Assign serial numbers in one of the following ways:
    • Automatically. Click Auto-Gen. to generate serial numbers for the quantities you require, starting with the value in the Next Serial Number field.
    • Manually. Click Add for each serial number you need to create. Edit the Next Serial
      Number value if you don’t want to assign the next sequential number.
      • Note: In both cases, assigned serial numbers appear in the details table. You can select entries in the table to change serial numbers as required.
  6. Click Close.
    • Note: If the Remaining value is not zero, there are still serial numbers to assign. You cannot close the window until the Remaining value is zero.


If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.