How to assign serial numbers or lot numbers to items you are receiving on Sage 300 Inventory Control

Steps:

  1. Open Inventory Control > I/C Transactions > Receipts.
  2. Enter information for the receipt, including item details, as usual.  When you specify the quantity for a serialized or lotted item in a detail, and then tab out of the quantity field, the respective Serial/Lot Numbers Allocation or Generation screen appears. You use it to assign the required serial numbers and lot numbers to items in the detail line.  You can also open the Serial/Lot Number Allocation/Generation screen by clicking the quantity
    column heading (with the Zoom button).
    • Tip: If you enter serial numbers or lot numbers manually in the following steps, make sure the numbers conform to the serial number mask or lot number mask assigned in the item record.
  3. If the item is serialized, use the Serials tab to allocate serial numbers as follows:
    • To add or assign the required serial numbers to the selected item automatically, click
      Auto-Gen.
    • To add or assign one serial number at a time, in the Next Serial Number field, accept or change the number that appears, and then click Add.
    • To enter serial numbers manually, click the first line in the table (or press the Insert key to start a new line), and then use the Finder in the Serial Number column to select the number from a list of serial numbers available for the specified location.
  4. If the item is lotted, on the Lots tab, use the Make X Lots field or the Each Lot has X field to specify the required number of lots or the required quantity in each lot, and then do one of the following:
    • To assign the required lot numbers to the selected item automatically, click Auto-Gen.
    • To assign lots one at a time, accept or change the number that appears in the Next Lot
      Number field, and then click Add.
    • To enter lot numbers manually, click the first line in the table (or press the Insert key to start a new line), and then use the Finder in the Lot Number column to select the lot from the list of lot numbers available for the specified location.
  5. Click Close to return to the underlying transaction in the transaction entry screen.
    • Tip: Before you try to close the screen, refer to the count section at the bottom of the screen to make sure you have assigned the required number of serial and/or lot numbers.
  6. When you have finished entering the transaction, click Post.

Support

If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.