Print Accounts Payable checks in Sage 100

Select and prepare invoices for payment

1. Select Accounts Payable, Check Printing and Electronic Payment.
2. Use Invoice Payment Selection to choose invoices by Invoice, Vendor, Due Date, or Discount Due Date.
3. Select by Discount Due Date to avoid missing available discounts.
4. Click Select to open the Select Invoices for Payment window.
5. Click an invoice or use Ctrl+Click to select multiple invoices, then click OK.
6. Click Clear to remove all selected invoices and check entries.
7. Click the Print (print icon) button to print the Invoice Payment Selection List.
8. Review selections with check entry numbers.
9. Add, change, or delete selections in the next step.

Maintain Check Entries

1. Use Check and Electronic Payment Maintenance to view, add, delete, or change selected check entries.
2. Review invoices to pay, discount amounts, and payment amounts.
3. Some users skip Invoice Payment Selection and start a check run here.

Edit or add check entries

1. Use Check and Electronic Payment Entries (flashlight icon) to open the Entry List.
2. Select individual entries to delete or change.
3. Delete: Click Delete to remove a vendor’s check entry.
4. Change: Add, edit, or delete invoice lines.
5. To add a new check entry, enter a Vendor Number.
6. Use the Lookup (magnifying glass icon) to find a vendor.
7. Enter a new Entry No. (usually “001”).

Print and verify checks

1. Click the Print (print icon) button to print the Invoice Payment Selection List.
2. Print checks from Check Printing and Electronic Payment.
3. Verify Bank Code, Form Code, Check Date, Starting Check Number, and Check Form Type.
4. Confirm the Invoice Payment Selection List is accurate before printing the checks.

Final Review and posting

1. Invoice Comment prints next to Invoice Number if entered on the Header tab.
2. Line Detail comments don’t print on check stubs.
3. After printing the checks, you’ll receive a prompt to print the Check Register.
4. Verify printed checks and Check Register before updating.
5. After updating the Check Register, you’ll receive a prompt to print and update the Daily Transaction Register.
6. Confirm the Daily Transaction Register is accurate before updating.