How to Reinitialize Sage 100 Manual Check Data Entry Files

This procedure will empty all of the data out of the Manual Check Data Entry files; all data entry will have to be recreated.

Update all manual checks that can be updated.

Make sure everyone is out of the AP module for the affected company code.

First, Reinitialize The manual check files:

1. Open Library Master, Utilities, Reinitialize Data Files
2. Select the Company Code from the company code look up
3. Select Accounts Payable from the Module drop down list
4. Select the following files:

• AP_ManualCheckDetail
• AP_ManualCheckHeader
• AP_ManualCheckInvDetail
• AP_ManualCheckInvDetailWork
• AP_ManualCheckRestart
• AP_ManualCheckTaxDetail
• AP_ManualCheckTaxSummary

5. Click Proceed.

If batch entry is used:

1. Open Library Master, Utilities, Data file display and Maintenance
2. Select the Browse Button on the right of the “File Name” window
3. Select the MAS_XXX (where XXX = the company code)
4. Select GLXXX (where XXX = the company code)
5. Select GL_CompanyActiveBatch
6. Click Key Scan, and select the batch number.
7. Click Delete

Now Rebuild Sort Files:

1. Open Library Master, Utilities, Rebuild Sort Files
2. From the drop down, Select Accounts Payable, From the drop down, Select Company Code
3. Click Proceed
4. Click YES to the prompt to “recalculate vendor balances in the vendor master file”
5. Close when completed.

Additional information:

Reinitialize only under the following conditions:

• Data entry is empty, all checks are updated and no records exist in data entry. In this case you reinitialize to delete “Ghost” records or to resolve possible damage in a data file after the update.
• The Journal was printed, with no update.
• All good batches were successfully updated.
• If you are prompted to restart an update, DO NOT Reinitialize. Click Yes to the restart the update prompt and follow through.