Entering an Employee Timecard in Sage 300 Payroll

This process is used so that employees can enter their own individual timecards.

To enter an employee timecard

1. Open Payroll > Payroll Transactions > Payroll Timecards > Employee Timecards.
2. In the Employee field, enter the employee number or click the Finder to choose one.
3. Complete the other fields at the top of the timecard.
4. If you use Sage 300 Project and Job Costing and you want to enter job-related information for the earning/expense, select the Job-Related check box and use the Jobs field later in the detail table.
5. If the timecard is not yet approved, edit the information in the detail table (or press F9 to open the detailed window), if necessary.
   • Note: In the Earning/Expense/Accrual field, you can enter only codes that have been flagged as Available in Employee Timecards on the Pay tab of the Payroll Employees window, for that employee.
6. If you use Optional Fields:
   • To include optional fields related to the whole timecard, click the Optional Fields tab, and select the optional fields.
   • To include optional fields related to only the earning, double-click the Use Optional Fields column of that earning. This opens the Optional Fields dialog box, where you can select optional fields.
7. To insert a line after a particular line (for example, to include another hourly earning or a tip), highlight the line, and press Insert on the keyboard. The new line will be inserted after the highlighted line.
8. To delete a line, select it and press Delete on the keyboard. To delete the whole timecard, click the Delete button on the window.
9. When finished, click Save.
10. If you have adequate security permission, you can print a copy of the timecard by clicking the Print button. You can also print it later, from the Transaction Reports folder.

Note: To transfer employee timecards or print the report, your logon User ID must be assigned a Security Group ID that is set with the Timecard Entry or the Transfer Employee Timecard access permission. Otherwise, the Transfer button (or Print button) is not available to you.