How to enter a receipt of invoice in Purchase Order for Sage 100

Resolution

To enter a Receipt of Invoice:

1. Select Purchase Order, Main, Receipt of Invoice Entry,
2. In the Receipt Number field, enter the number to identify this receipt, or click the Next Receipt Number button.
3. Enter the Purchase Order Number, Invoice Number, Invoice Date, Shipping information, Sales Tax Schedule, etc…
4. Click the Address Tab, and verify the purchase, and ship to addresses.
5. Click the Lines tab,
6. When the “Invoice complete purchase order?” displays, select one of the following:
   • Yes – If all or most of the purchase order items are being invoiced. The total ordered quantity for each item is recorded automatically in the Invoiced field. Any exceptions can be changed manually (for example, items not included or partially invoiced).
   • No – If most of the purchase order items are not to be invoiced yet. The total quantity ordered for each item is not recorded in the invoiced field, and all invoiced quantities must be entered manually.
7. Enter or confirm the information for the items to invoice (for example, Item Number, General Ledger Account to post the items to, quantity ordered, and unit cost).
8. If the Fixed Assets, Inventory Management, Job Cost, or Work Order modules are integrated with Purchase Order, Click the Addtl Button.
9. In the Additional Data Entry Fields window, enter the additional information that pertains to the integrated module. To create assets in Sage MAS 90 and 200 Fixed Assets based on the items, select the template to use at the Asset Template field.
10. Click OK
11. Click the Lines Tab, and then click OK to add the line.
12. For each additional item, repeat the steps above to add to the receipt.
13. Click the Totals Tab, and enter fright and prepayment amounts (if applicable).
14. Click the Tax Detail button, enter any tax information for the receipt, and then click Accept.
15. In the Receipts of Invoice Entry window click Accept. Note the receipt is entered and ready to be processed.

To update the Receipt of Invoice Register:

1. Expand Purchase Order, Main, Daily Receipt Registers/Update.
2. Confirm the pasting date for the transactions, and print the register.
3. Confirm the transactions are correct. Note: If the transactions are not correct, make the appropriate changes in the Receipt of Invoice Entry window before updating.
4. Click Yes at the “Do you want to update the Receipt Registers?” message, and the update creates an Accounts Payable Invoice, and updates the Purchase Order and Purchase Order Receipt History files.
5. Click Yes at the “Do you want to print the daily transaction register?” message.
6. Click Yes at the “Do you want to Update the Daily Transaction Register?” message to make the appropriate postings in General Ledger.