How to modify Posting Comments to General Ledger in the Sage 100 Accounts Payable module

Resolution

The setting that controls how comments are posted to General Ledger From Accounts Payable can be accessed with the following steps:

Expand Accounts Payable, Setup, Accounts Payable Options
On the Additional Tab and choose the appropriate selection based on following:

Invoice Comments:

Select the format of the general ledger posting comment to use when updating invoices to the distribution accounts in General Ledger. The format selected at this field is used only if the Invoice Register in Detail check box is selected.

Select Vendor Name + Invoice No. to use the first 25 characters of the vendor name, a space, and the invoice number as the posting comment.
Select Vendor No. + Invoice No. + Detail Comment to use the vendor number, a space, the invoice number, a space, and the line detail comment as the posting comment. If the invoice number is 10 characters long, no space is entered between the invoice number and the line detail comment.
Select Vendor No. + Vendor Name + Detail Comment to use the vendor number, a space, the first 14 characters of the vendor name, a space, and the line detail comment as the posting comment.
Select Vendor No. + Detail Comment to use the vendor number, a space, and the line detail comment as the posting comment.
Select Vendor Name + Invoice No. + Invoice Date to use the first 20 characters of the vendor name, a space, the invoice number, a space, and the invoice date as the posting comment.
Select Vendor Name + Header Comment to use the first 19 characters of the vendor name, a space, and the comment from the A/P Invoice Data Entry Header tab as the posting comment.
Select Vendor Name + Invoice No. + Detail Comment to use the first 9 characters of the vendor name, a space, the invoice number, a space, and the line detail comment as the posting comment.

Note: The information selected at this field is not printed on the Daily Job Transaction Register. The Daily Job Transaction Register always prints the vendor number, invoice number, and any line comments.

Manual Check Comments:

Select a format for posting comments entered in Manual Check Entry to the general ledger. Comments entered at the Comment field on the Manual Check Entry Lines tab are updated to the distribution accounts in General Ledger. The format selected at this field is used only if the Manual Check Register in Detail check box is selected.

Select Vendor Name + Check No. to use the first 30 characters of the vendor name, a space, and the check number as the posting comment.
Select Vendor No. + Check No. + Comment to use the vendor number, a space, the check number, a space, and the line comment as the posting comment.
Select Vendor No. + Vendor Name + Comment to use the vendor number, a space, the first 14 characters of the vendor name, a space, and the line comment as the posting comment.
Select Vendor Name + Comment to use the first 19 characters of the vendor name and the line comment as the posting comment.
Select Check No. + Vendor Name to use the check number, a space, and the first 30 characters of the vendor name as the posting comment.

Check Comments

Select a format for posting check comments entered in Check Maintenance to the general ledger. Comments entered at the Comment field for the check (not the Comment field for the invoice) in the Check Maintenance window are updated to the distribution accounts in the general ledger. The format selected at this field is used only if the Check Register in Detail check box is selected.

Select Vendor Name + Check No. to use the first 30 characters of the vendor name, a space, and the check number as the posting comment.
Select Check No. + Vendor Name to use the check number, a space, and the first 30 characters of the vendor name as the posting comment.
Select Vendor No. + Check No. + Check Comment to use the vendor number, a space, the check number, a space, and the check comment as the posting comment.
Select Vendor No. + Vendor Name + Check Comment to use the vendor number, a space, the first 14 characters of the vendor name, a space, and the check comment as the posting comment.
Select Vendor No. + Check Comment to use the vendor number, a space, and the check comment as the posting comment.
Select Vendor Name + Check Comment to use the first 19 characters of the vendor name and the check comment as the posting comment.
Select Vendor Name + Check No. + Check Date to use the first 20 characters of the vendor name, a space, the check number, a space, and the check date as the posting comment.
Select Vendor No. + Check No. + Check Date to use the vendor number, a space, the check number, a space, and the check date as the posting comment.