Acute Data Systems

Error: "Warning: You cannot post to a prior period" in Sage 100

Summary

Error: “Warning: You cannot post to a prior period”

Resolution

Transactions cannot be posted directly to a closed accounting period. If an adjustment must be made to a closed period, perform one of the following procedures:

Note:

This information applies only to General Ledger.

Posting to a prior period:

  1.  Open General Ledger, Setup, General Ledger Options.
    • Make note of the period selected in the Current Period field
  2. Choose the desired prior period from the Current period list.
  3. Open General Ledger, Main, General Journal Entry.
  4. Create and post the journal entry for that period.
  5. Reprint all reports for the affected period for a proper audit trail.
  6. Open General Ledger, Setup, General Ledger Options
  7. In General Ledger Options, select the Current Period back to the setting noted in Step 2.

Posting to a Prior Year:

Fiscal years should not be closed until all adjustments have been made and final financial statements produced. Because transactions can be posted to the next fiscal year, keeping the prior year open does not prevent normal processing.

A prior year can only be reopened if detail history was retained for the desired year in General Ledger Options. If the Years to Retain General Ledger History field is set to 01, history is kept only for the current year. If set to 02, history is also kept for the previous year, and so on, up to 99 years of history. Also, if budgets are used, set the Auto Budget Option field accordingly. The Auto Budget Option determines how and if next year’s budget is created during year-end close.

  1. Open General Ledger, Setup, General Ledger Options.
  2. Make note of the settings for Current Fiscal Year and Current Period
  3. Choose the desired prior year from the Current Fiscal Year list, and choose the desired prior period from the Current Period list
    • Note: Be sure to retain history for that prior year or beginning balances will be incorrect for the current year
  4. Open General Ledger, Main, General Journal Entry
  5. Create and post the journal entry for that year
  6. Reprint all reports for the affected year for a proper audit trail
  7. Open General Ledger, Setup, General Ledger Options
  8. In General Ledger Options, select the Current Fiscal Year and Current Period back to the setting noted in Step 2
Sage 100
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