3 Tips to Standardize ERP Software Across Multiple Locations

Businesses often have several different operational locations, each utilizing various enterprise resource planning systems. Some sites may use diverse features that others are not as familiar with. Standardization across all branches of a company is quickly becoming the norm, as more streamlined and similar processes offer enterprises greater control over their functions. The act of standardization can be difficult, especially for employees that will now have to adapt to more company-regulated procedures. Here are three tips for integrating a business’s ERP system across multiple locations:

1. Familiarize management
The first step in standardizing a company’s overall ERP software is for project leaders to consult location managers to formulate an implementation strategy, as well as to understand the regularly used features of that location, according to IT Toolbox. ERP system regularity is more efficient if it works from the top down and administrators are able to explain the benefits and specifics of the project. There may be a period of disorganization as a business adapts to the new way of completing tasks within the system, but informing managers of the shift and how it will affect their site will help the introduction or reintroduction of the system go more smoothly.

2. Identify the weakest link
While a company may use the same ERP solution across several sites, locations may use features differently, some to their disadvantage. ERP Focus suggested using the Theory of Constraints to find and fix the worst use of the overall system. This approach studies each branch and its utilization of ERP software to discover the most limiting factor affecting the company’s processes.

After identifying the point of struggle, the business can improve the issue until it is no longer the weakest link. Completing this procedure, one location at a time, will highlight the similar abilities across multiple ERP systems and what processes need to be changed or updated to improve business efficiency.

3. Communicate change to employees
Prior to making any major alterations to a location’s ERP system, companies should share and discuss the adjustments with workers who will be most affected. Chances are, employees have become accustomed to a certain way of completing tasks within the solution, so it’s critical that businesses keep their workers updated on any information leading up to, during and after the standardization process. Communicating with employees throughout the standardization procedure will keep workers on board with the adjustments.

Standardizing ERP software across multiple locations is not an easy endeavor. The task takes preparation on the company’s end, as well as distinct leadership and in-depth communication with employees.