What's the Difference Between a Project and a Task List in Zoho Projects?
A common question that we receive is, “What’s the difference between a project and a task list in Zoho Projects?” In addition, clients also ask, “How can access my projects? And where can I find my task lists?”
We’ll clear up any confusion you may have about projects versus task lists, and which one you should use in various situations.
What is the Hierarchy Between Projects and Task Lists?
From largest to smallest, the hierarchy in Zoho Projects is:
Projects > Task Lists > (Optional) Milestones > Tasks
Every Project must have at least one task list, and by default, that task list is called “General.” You may have multiple task lists for a single project.
However, Projects and Task Lists, when newly created, have no Milestones or Tasks, by default.
What is a Project?
A project is the highest level at which you can organize your tasks and task lists in Zoho Projects. Projects are a great way to group similar tasks or task lists.
What is the Purpose of Having a Task List?
When you share parts of a project with a client, it is shared at the Task List level, not the Project level. This is an ingenious way to organize similar tasks within a project, but to also not show a client everything within a project.
For example, suppose you have a project called “Build New Website for Client.”
You have three task lists for this project:
- Build new web pages
- Update JavaScript Code
- In Progress
- Completed
Perhaps you only want to share the completed tasks with the client.
By moving the completed tasks into the “Completed” task list and only sharing the “Completed” task list, you only share what the client needs and wants to see.