Period End or Year End Order of Closing for Modules in Sage 100

Summary

What is the recommended Period End or Year End order of closing for application modules in Sage 100?

Disclaimer

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Resolution

Close Modules in the following order:

• B/M – Bill of Materials
• W/O – Work Order
• B/C – Bar Code
• P/O – Purchase Order
• S/O – Sales Order
• I/M – Inventory Management
• M/P – Material
• Requirements Planning
• T/C – Time Card
• P/R – Payroll
• A/R – Account Receivable
• A/P – Account Payable
• J/C – Job Cost
• B/R – Bank Reconciliation
• G/L – General Ledger

**Note: If a module is not activated, skip to the next module

• The order logic assures an application module that writes to another application is processed first.

For example:

• Sales Order Processing transfers information to Inventory Management, Accounts Receivable and General Ledger; therefore, all journals and registers for Sales Order Processing should be updated and Period End Processing completed before the other modules are closed.
• Some application modules transfer information to other applications, in addition to receiving information from another application.

For example:

• Job Cost can post invoices to Accounts Receivable. Accounts Receivable can post invoices to Job Cost. Therefore, all journals and registers for both Job Cost and Accounts Receivable should be updated prior to running Period End Processing for either application.
• Some applications or modules do not have a period end or year end, or only have a year end

For example:

• Material Requirements Planning does not have Period Ends, only Year End