How to print a return immediately after posting it on Sage 300 Purchase Orders


  1. Click Post while the return is displayed.  When Purchase Orders is finished posting the return, it displays a message asking whether to print the return.
  2. Click Yes to print the return. Purchase Orders opens the P/O Returns screen and selects the
    return that you just posted.
  3. Select options for printing the return, as follows:
    • Use Purchase Order. Use the default report format for returns, or click Browse to select a different one.  Purchase Orders ships with two standard formats for printing returns:
      • PORET01.RPT—for printing on blank paper.
      • PORET02.RPT—for printing on preprinted forms.
        • Note: Purchase Orders displays the format that you last used for printing returns.
    • Delivery Method. Specify how to send documents to your vendor:
      • Select Print Destination to print to your usual print destination.
      • Select Vendor to use the delivery method specified in each vendor record in Accounts Payable.  If you select Vendor as the delivery method, select the ID for the e-mail message you send with e-mailed documents for vendors that use an e-mail delivery method.
    • Message ID. If you selected Vendor as the delivery method, select the ID for the
      message you want to send with the e-mailed return (if the vendor record uses an e-mail delivery method).  To view or edit the message for the selected ID, or to add a new e-mail message for returns, click the Zoom button for the Message ID field.
    • Print Serial/Lot Numbers. Choose whether to print the serial and/or lot numbers of any serialized or lotted items included in the returns.
    • Require Mailing Labels. Choose whether to print the number of labels on the Return Totals tab for each return (select the Require Mailing Labels option) or only one label per return (do not select the option).
    • Use Custom Form. Do not select this option unless you are using a customized return
      form that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print window.)
  4. Click Print.
    • Tip: If you are printing the return on a printer, you can click the Align button to print a sample copy of the return to check that the information prints in the right places on preprinted forms.  If the sample form does not line up correctly, ensure that you have correctly inserted the forms in the printer.