How to create a recurring payable on Sage 300 Accounts Payable


  1. Open Accounts Payable>A/P Vendors>Recurring Payables.
  2. Click the New button beside the Recurring Payable Code field, and then enter the recurring payable code you want to use with the new payable.
    • Note: You can use the same recurring payable code for different vendors.
  3. Enter a description for the recurring payable.
  4. In the Vendor Number field, enter the number of the vendor you will pay for periodically using this recurring payable.
  5. On the Invoice tab, enter:
    1. A start date for the payable.
    2. An expiration type and related information for the expiration type you specify.
    3. Header information for the document.
  6. On the Detail tab, enter details for the recurring payable, as you would for an invoice.
    1. If this is a job-related document, enter the contract and project, and (as applicable) the category and resource.
    2. Enter the item number, unit of measure, quantity, price and distribution code.  You may enter a negative quantity, but the invoice total cannot be negative.  If the detail is job-related, Accounts Payable displays as defaults the A/P item number and the unit of measure for the specified resource (for standard contracts) or category (for basic contracts).
    3. Enter an optional comment.
    4. If you use optional fields, click the Optional Fields Zoom button to check, change, or add optional fields for the detail.
      • Tip: To check or change the general ledger accounts and tax information for a detail, click Account/Tax.
  7. Check or change tax information for the document on the Tax/Totals tab.
  8. Click Add (or Save, if you are updating an existing recurring payable record).


If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.