How to control payments in system-generated batches with Sage 300 Accounts Payable
Steps:
- Open Accounts Payable>A/P Transactions>Control Payments.
- To apply controls to a single document:
- On the Single Document tab, fill in the following fields to select the document you want to change:
- Vendor Number
- Document Number (invoice, credit note, debit note, or prepayment)
- Payment Number (will be “1” unless the document has a multiple payment schedule)
- Click the Go button or Press F7 to display information for the document so that you can change it. The fields you can change are:
- Due Date
- Discount Date
- Discount Percent
- Discount Amount
- Document Status (Normal, Forced, or On Hold)
- Activation Date for prepayments (the date after which the prepayment is considered when calculating the amount due for payment)
- To apply controls to a range of documents or range of vendors:
- On the Range of Documents tab, fill in the following ranges:
- Vendor Group
- Vendor Number
- Document Number (since different vendors use different numbering systems, this option may be useful only if you are selecting invoices from a single vendor)
- Select the document types for which you want to change the status.
- Select the Document Status that you want applied.
- On the Range of Documents tab, fill in the following ranges:
- Click Process.
- On the Single Document tab, fill in the following fields to select the document you want to change:
Support
If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.