How to print the Aged Retainage report on Sage 300 Accounts Payable
Steps:
- Open Accounts Payable > A/P Transaction Reports > Aged Retainage.
- In the Report Type field, specify a type as follows:
- Select Aged Retainage By Due Date to print a report that shows all outstanding
retainage amounts that are due for each aging period, including Future and Current. Outstanding retainage amounts are grouped according to the dates on which they become due.- Note: For job-related documents, if one of the document details becomes due in a
future period, the outstanding retainage amount for that detail appears in the Future
period.
- Note: For job-related documents, if one of the document details becomes due in a
- Select Future Retainage By Due Date to print a report that shows outstanding retainage
amounts that will become due in future aging periods, beginning with the Age As Of date. Outstanding retainage amounts are grouped according to the future dates at which they will become due. - Select Overdue Retainage By Due Date to print a report that shows only outstanding
retainage amounts that became overdue in each aging period. Overdue outstanding retainage amounts are grouped according to the dates on which they became due.
- Select Aged Retainage By Due Date to print a report that shows all outstanding
- Select the remaining report options as follows:
- Age As Of. Specify the date on which to report the retainage. The program uses this
date to assign retainage to an aging period by calculating the number of days between its due date and the date entered in the Age As Of field. - Cutoff By. The report includes only those transactions or balances that have a due date
before or on the cutoff date you specify. There are three methods for selecting a cutoff date:- Document Date. Select this option if you want to include documents based on their
document date (regardless of the fiscal period to which you assigned them), and
then enter a date in the Cutoff Date field. If you enter zeros for the month, day, and year, the report includes all transactions, regardless of date. - Posting Date. Select this option if you want to include documents based on their
posting date, and then enter a date in the Cutoff Date field. If you enter zeros for the month, day, and year, the report includes all transactions, regardless of date. - Year/Period. Select this option if you want to include all transactions up to the end
of a fiscal period, which you then specify in the Year/Period field. - Print Transactions In. Indicate whether to print a summary or a detailed report, and
whether to print the detailed version of the report by document date (Detail By Document Date), by due date (Detail By Retainage Due Date), or by document number (Detail By Document). - Use Aging Periods. Accounts Payable uses aging periods to group outstanding retainage amounts. The aging periods defined on the A/P Options screen appear as defaults, but you can assign different periods for this report.
- Select Vendors By. Specify up to four criteria to select the vendor accounts to list on the report. For the first selection criterion, choose from Vendor Number, Vendor Group, or Short Name. For the remaining three selection criteria choose from the above, and:
- Account Set.
- Vendor Balance.
- Vendor Equivalent Balance. (multicurrency ledgers only)
- Vendor Name.
- Currency Code. (multicurrency ledgers only)
- Start Date.
- Vendor optional fields, if you use optional fields
- If you do not specify selection criteria, the report includes amounts for all vendors that use the account type you select.
- Sort Vendors By. You can choose up to four orders by which to list (sort) records for the report. If you do not specify sorting criteria, the report orders the records by vendor number.
- Title. If you want to include a title for each sorted group, select this option for each group of records you are sorting by.
- Total. If you want to include subtotals for each sorted group, select the this option for each group of records you are sorting by.
- Include Taxes. Select this option to include tax information on the report.
- Print Amounts In. Use this option to select the currency for the report. You can list
transaction amounts in the vendor currency or the functional currency. If you list transactions in the functional currency, and you have performed a revaluation, the report shows the new functional amounts.
- Document Date. Select this option if you want to include documents based on their
- Age As Of. Specify the date on which to report the retainage. The program uses this
- Click Print.
- If you are printing to a physical printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
- If you are printing to the screen (preview), the report appears in a new window. You can print the report or export it to a file.
- Note: For Web-based clients, the preview screen appears first when you click the Print button.
- If you are printing to a file, the Export window appears. Specify the file format (for
example, PDF, DOC, or XLS). Also, specify a destination for the file:- Application. View the report in an application that can open files of the specified
format (for example, if you specify PDF as the file format, the report opens in Adobe
Acrobat). You can then save the file. - Disk file. Save the report to a location you specify.
- Microsoft Mail. Send the report as an e-mail attachment.
- Application. View the report in an application that can open files of the specified
- You can enter the name of a non-existent file or directory to be created by the system
when you print. When you print to a file, the report is assigned a unique name, for example, CS1000.TXT. - If you are printing to e-mail, an e-mail message appears with the report attached.
Support
If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.