How to Set Up a Recurring Charge for a Customer in Accounts Receivable for Sage 300

Before You Start

  • Add the customer records for which you are adding recurring charges.
  • Decide on the codes to identify the recurring charges.
  • Determine the start date and expiration date for the charges, and the day of the month on which each recurring charge is due to be invoiced.
  • Determine the amount of each detail of the recurring charges.

To create a recurring charge:

  1. Open Accounts Receivable > A/R Customers > Recurring Charges.
    For more information, see “A/R Recurring Charges Screen” (page 444).
  2. Enter or select the recurring charge code you want to use with the new charge.
  3. Enter a description for the charge code.
  4. Enter or select the number of the customer to whom the charge applies.
  5. Enter a start date for the charge, an expiration type, an expiration date (if you selected Specific Date as the expiration type), and a maximum amount.
  6. On the Detail tab:
    • In the Invoice Type field, specify whether the recurring charge will generate an item or a summary-type invoice.
    • Click the Account/Tax button.
      The Detail Accounts/Taxes screen appears.
  7. Enter details on the Detail Accounts/Taxes screen, as follows:
    • Click the New button beside the Line Number field.
    • Enter the distribution code, description, amount, and the revenue account for the detail.
    • Enter or edit the tax class and (if the tax authority allows it) the Tax Included status for the detail.
    • When you have finished entering information for the detail, click Add, or click Save after changing any information for the detail.
    • Repeat steps 7a through 7d for each detail you want to include on invoices created for this recurring charge.
    • Click Close when you have finished entering details.
  8. Fill in the remaining fields and tabs as you would for a regular invoice.

After adding recurring charge records

Print the Recurring Charges report.