How to Setup a Recurring AP Payment in Sage 300

Description

How to set up a recurring AP payment in Sage 300

Disclaimer

Backup Warning

Use Caution when working with the below product functionality.  Always create a backup of your data before proceeding with advanced solutions.

Resolution

To create a recurring payable:

1. Open Accounts Payable > A/P Vendors > Recurring Payables.
2. Click the New button beside the Recurring Payable Code field, and then enter the recurring payable code you want to use with the new payable.
   Note: You can use the same recurring payable code for different vendors.
3. Enter a description for the recurring payable.
4. In the Vendor Number field, enter the number of the vendor you will pay periodically using this recurring payable.
5. On the Invoice tab, enter:
   • A start date for the payable.
   • An expiration type and related information for the expiration type you specify.
   • Header information for the document.
6. On the Detail tab, enter details for the recurring payable, as you would for an invoice
   • • If this is a job-related document, enter the contract and project, and (as applicable) the category and resource.
     • Enter the item number, unit of measure, quantity, price, and distribution code. You may enter a negative quantity, but the invoice  total cannot be negative. If the detail is job-related , Accounts Payable displays as defaults the A/P item number and the unit of measure for the specified resource (for standard contracts) or category (for basic contracts).
     • Enter an optional comment.
     • If you use optional fields, click the Optional Fields Zoom button to check, change, or add optional fields for the detail.

   Tip: To check or change the general ledger accounts and tax information for a detail, click Account/Tax.

7. Check or change tax information for the document on the Tax/Totals tab.
8. Click Add (or Save, if you are updating an existing recurring payable record).