How to record the internal use of inventory for Sage 300 Fixed Assets on Inventory Control


  1. Open Inventory Control > I/C Transactions > Internal Usage.
  2. If *** NEW *** appears in the Internal usage Number field, press the Tab key to start a new transaction.  If ***NEW***is not displayed, click the New button.  The program automatically assigns a document number when you save or post the transaction.
    • Note: You can also enter a new transaction number yourself, and press Tab.
  3. In the top part of the screen, enter header information for the transaction, as follows:
    1. Specify the date, fiscal year, and fiscal period to which to post the transaction in the
      general ledger.
    2. Enter an optional description and reference for the internal use transaction.
    3. Enter or select the person in your company who ordered the goods. If you use the US or
      Canadian Payroll module, you can choose employees from the Finder.
    4. Click the Zoom button to add optional fields for this transaction (appears only if you use optional fields).
  4. In the table, using a separate line for each detail of the transaction:
    1. Specify the item number for the asset you are withdrawing from inventory, location,
      quantity, and unit of measure, as usual.
      • Tips:
        • Press the Insert key to start a new line.
        • Select a detail line, and then click the Detail button (or press the F9 key) to use the zoomed detail entry screen.
    2. Select the Fixed Assets option, and then click the Zoom button to open the Fixed Assets screen.
    3. On the Fixed Assets screen, enter information for the asset record as follows:
      1. If you want to use a different template than the default, use the Finder for the Template field to select a different one.  Otherwise, either accept the default template code or clear the entry from this field. (You do not have to use a template to create the asset in Sage Fixed Assets.)
      2. In the Description field, enter the description to use for the asset in Sage Fixed
      3. If you are using more than one asset item and you want to create separate asset records for each one in Sage Fixed Assets, select the Separate Assets option.  The program allocates the fixed asset value entered on the Fixed Assets screen proportionately to each Sage Fixed Assets record it creates. For example, for a quantity of 10 and a value of $25,000, the program creates 10 asset records with a value of $2,500 each.
      4. In the Fixed Asset Quantity field, type the quantity of asset items you are removing for internal use. If working with serialized and/or lotted items, you are prompted to assign serial and/or lot numbers after specifying a quantity. (For more information, see “Assigning Serial/Lot Numbers for Internal Usage Transactions” (page 221).)
      5. In the Fixed Asset UOM field, type the unit of measure for the quantity you entered.
      6. In the Fixed Asset Value field, type the value to book for the asset in Sage Fixed
  5. Click Close to return to the detail entry screen.
  6. Click Add.
  7. When you have finished adding details for the transaction, click Close to return to the Internal Usage screen.
  8. Click Add, and then click Close.


If necessary, seek the assistance of Acute Data Systems to help provide assistance with this process.