How to Print Posting Journals in Sage 300 Accounts Payable


  1. Open Accounts Payable > A/P Transaction Reports > Posting Journals.
  2. Specify the following report options:
    • Select Posting Journal. Select the type of journal to print (Invoice, Payment, or Adjustment).
      • The invoice posting journal includes credit note, debit note, and interest transactions, as well as invoices.
      • If you use multicurrency accounting, you can also select Revaluation or Provisional Revaluation.
      • Note: If you are printing a posting journal for an Intercompany Transactions company, you can select Invoice, only.
    • From Posting Sequence and To Posting Sequence. Type the lowest and highest numbers in the range of posting sequences for which you want to print journals.
      • A unique posting sequence number is assigned each time you post batches. These fields display the lowest and highest posting sequence numbers in your Accounts Payable system for the type of journal you select.
    • Reprint Previously Printed Journals. Select this option if you want to print additional copies of journals you printed before.
      • Note: Do not select the option if you want to print only the journals you have not already printed from the specified range of posting sequence numbers.
    • Include Job Details. Select this option to include job-related information, such as the contract, project, and category, with each transaction printed.
      • Note: This option is available only if you use Sage 300 Project and Job Costing. It is not available for an ICT company.
    • Include Optional Fields. Select this option to include optional field information for each printed transaction. (The option is available only if you use optional fields.)
    • Include G/L Ref./Desc. Select this option to print the G/L reference and description with each transaction.
    • Sort By. Specify the order in which to list transactions on the posting journal:
      • Batch/Entry. This option lists transactions in order by the batch and entry numbers they were assigned when you entered them.
      • Vendor Number. lists transactions in order by their vendor numbers.
      • Document Date. This option lists transactions in order by the dates that you entered when you created the transactions.The name of this choice varies with the type of journal you want to print.
        • Note: You select Adjustment Date when you print adjustment posting journals.
      • Document Number. This option lists invoices, credit notes, debit notes, and interest charges by their document numbers.
      • Check Number. This option lists payment transactions by the check or payment number you entered with each transaction or by the numbers that are assigned by Accounts Payable to transactions entered without numbers.
      • Adjustment Number. This option lists adjustment transactions by the adjustment number that Accounts Payable assigns to the transactions when you create them.
        • It also lists transactions in the same order as sorting by batch and entry number, unless you create transaction batches in a non-sequential order. For example, if one person opens an adjustment batch but does not enter the adjustments until after a second person has opened a second batch and entered transactions, the transactions in the second batch are listed first.
    • Click Print.
      • If you are printing to a physical printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
      • If you are printing to the screen (preview), the report appears in a new window. You can print the report or export it to a file.
        • Note: For Web-based clients, the preview screen appears first when you click the Print button.
      • If you are printing to a file, the Export window appears. Specify the file format (for example, PDF, DOC, or XLS). Also, specify a destination for the file:
        • Application. View the report in an application that can open files of the specified format (for example, if you specify PDF as the file format, the report opens in Adobe Acrobat). You can then save the file.
        • Disk file. Save the report to a location you specify.
        • Microsoft Mail. Send the report as an e-mail attachment.
        • You can enter the name of a non-existent file or directory to be created by the system when you print. When you print to a file, the report is assigned a unique name, for example, CS1000.TXT.
      • If you are printing to e-mail, an e-mail message appears with the report attached.