How to Print Invoices


  1. Do one of the following:
    • To print a single invoice after you add it, click Print Invoice on the A/R Invoice Entry screen.
    • To print a range of invoices, open Accounts Receivable > A/R Transaction Reports > Invoices.
  2. Make selections in the following fields:
    • Reprint Previously Printed Invoices. Select this option to reprint invoices you printed before.  Do not select this option if you want to print only invoices that you have not yet printed.
    • Delivery Method. Select Print Destination to print the invoices to the current print destination, or Customer to use the delivery method specified in each customer record.
    • E-mail Message ID. This field appears when you select Customer as the print destination. Select the code for the invoice message you want to accompany e-mailed invoices.
    • Batch/Entry Number. Select a range of invoice batch numbers for which to print invoices. The number of the current batch is displayed by default when you print from Invoice Entry screen.
    • Document Number. Select a range of invoice numbers, credit note numbers, or debit note numbers to print.  If you do not select a range, Accounts Receivable prints all the documents for the
      customer or batch numbers you specify. The number of the current invoice is displayed by default when you print from the Invoice Entry screen.  If you print several document types at once, Accounts Receivable first sorts the document numbers alphabetically, then numerically, to determine which documents belong in the
      range you specify. For example, if you use the prefix CN for credit notes, DN for debit notes, and IN for invoices, and select a range from DN000000001 to IN000000010, the program would print all debit notes, and invoices IN000000001 to IN000000010, but would print no credit notes.
  3. To print a test copy of the invoice to check the alignment of the forms in your printer, click Align.  You can repeat this step as often as you need, when the printing destination is Printer, to make sure the forms are correctly inserted in the printer.
  4. Click Print.
    • If you are printing to a physical printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
    • If you are printing to the screen (preview), the report appears in a new window. You can print the report or export it to a file.
      • Note: For Web-based clients, the preview screen appears first when you click the Print button.
    • If you are printing to a file, the Export window appears. Specify the file format (for example, PDF, DOC, or XLS). Also, specify a destination for the file:
      • Application. View the report in an application that can open files of the specified format (for example, if you specify PDF as the file format, the report opens in Adobe Acrobat). You can then save the file.
      • Disk file. Save the report to a location you specify.
      • Microsoft Mail. Send the report as an e-mail attachment.
        • You can enter the name of a non-existent file or directory to be created by the system when you print. When you print to a file, the report is assigned a unique name, for example, CS1000.TXT.
    • If you are printing to e-mail, an e-mail message appears with the report attached.