How to Print Checks in Sage 300 Bank Services


  1. Verify that the check stock, next check number, and check form are correct to use for printing. This information is specified in the bank record (on the Check Stocks tab of the Banks screen).
  2. Enter the number of leading checks to print, if any.  Leading checks are check forms you leave blank at the start of a check run. For example, if you
    always skip the first check form and start printing on the second, the first check form is called a leading check and you enter 1 as the number of leading checks. Bank Services increases the number of the next check to print by the number of leading forms you enter.
    • Note: Nothing is printed on leading checks. However, to keep the audit trail correct, check numbers must be assigned to leading checks. For this reason, it is important to enter the number of leading checks you print.
  3. If you want to first print an alignment check, click Align.  An alignment check prints X’s in place of numbers and letters on a check form, so you can see that the check forms are mounted properly in the printer. Alignment checks are always printed to your printer, no matter which print destination you have selected for your company. Make sure your printer is ready before you click Align.  After an alignment check is printed, the Next Check Number is increased by one
  4. Click Print.  If you are printing checks then advices (instead of checks only or combined check and advice forms), the program reminds you to insert the check stock in the printer before proceeding.
  5. When printing is finished, indicate if the checks were printed correctly:
    • If you choose Yes and you are not printing advices, the check information is immediately posted to Bank Services and the Print Checks dialog box closes. After posting, you cannot edit the payment entry or reprint the check. If necessary, you can delete it, which voids the check in Bank Services.
    • If you choose Yes and you are printing advices after checks, you are reminded to insert
      the advice stock in the printer. After printing has finished, you are asked if the advices
      were printed correctly. If you choose yes, the check information is immediately posted to Bank Services and the Print Checks dialog box closes. (The payment information is not posted immediately to vendor accounts, as you must first post the payment batch, using the Print/Post button in the Payment Batch List form.)
    • If you choose No and you want to reprint now, you need to change the status of the
      checks (or advices) back to Not Printed in one of two ways:
      • Double-click in the Check Status column
      • Click Select Reprint Range, and on the screen that appears, specify the starting
        and ending numbers of the range of checks (or advices) that need to be reprinted
        because they were not successfully printed the first time
        • Note: The default numbers are the starting and ending check numbers of the
          checks you just printed.
      • If you choose No and you cannot reprint now, click Close. You receive a message asking if you want to cancel the check run (thereby voiding all printed checks).
      • Choose No to reprint the checks at a later time with the check numbers that have already been assigned.
      • Choose Yes to cancel the print run and void the current check numbers.
  6. When you’ve finished printing checks, click Close.
  7. Print the reports that you require for your audit trail (for example, the Check Register).