How to Enter a Payment in Sage 300 Order Entry

Steps:

Open Order Entry > O/E Transactions.
Open Order Entry, Shipment Entry, or Invoice Entry, and then create or select a transaction.
Click the Prepayment button.
On the O/E Prepayments screen, create or select a receipt batch for the prepayment you are
entering.
1. In the Batch Number field, select an existing receipt batch for the prepayment you are entering, or click the New button to create a new batch.
2. If you are creating a new batch, enter the batch date.
3. If you use multicurrency accounting, select the bank code and currency.
4. Select a deposit number, or click the New button to create a new deposit.
  - Tip: If you want to consolidate multiple receipt batches into a single bank deposit,
    select an existing deposit number.
Enter payment details. If you use Payment Processing and want to process a credit card
prepayment, you must also enter a processing code.
1. In the Payment Code field, select a payment code.
  - Note: If you want to use Paya to process a credit card prepayment, select a payment
    code that uses the payment type SPS Credit Card.
  - Tip: Click the Finder to see a list of payment codes and associated payment types.
2. If you are processing a credit card prepayment, select a processing code that will be
  used to process the credit card transaction.
  - Note: The bank and currency for the processing code you select must match the bank and currency for the current transaction.
3. In the Check/Receipt No. field, enter the check number if payment is by check.
  - If the payment is not by check, you can enter a reference number.
  - If you leave the field blank, Order Entry assigns a number that consists of the batch
    number and the entry number.
4. Enter the receipt date.
5. In the Receipt Amount field, enter the amount of the prepayment.
6. If you use multicurrency accounting, enter bank rate information. For more information
  about these fields, see “O/E Prepayments Screen” (page 515).
7. If the document for which you are adding a prepayment is job related, click the Jobs
  button to open the O/E Project and Job Costing Apply Details screen and distribute
  payment amounts to job details. For more information, see “O/E Project and Job Costing Apply Details Screen ” (page 468).
Click Add to add the prepayment. If you use Payment Processing and you selected a payment code that uses the payment type SPS Credit Card, the Charge and Quick Charge buttons become available.
If you want to process a credit card payment, click Charge or Quick Charge.
Close the O/E Prepayments screen.