How to Edit Optional Fields for an Invoice Detail in Accounts Receivable for Sage 300

To change the optional fields for a document detail:

  1. Open Accounts Receivable > A/R Transactions > Invoice Entry.
  2. Display the batch and the invoice you want to edit.
  3. Select an invoice detail, and then do one of the following:
    • Click the Zoom button in the Optional Fields column header.
    • Press Shift+F9.

    An Optional Fields screen appears, displaying any invoice details optional fields that are marked for automatic insertion.

  4. On the Optional Fields screen, add or delete optional fields for the detail. You can add any optional fields that are defined for invoice details.
    You can change the default value that appears for an optional field, as follows:
    • If the optional field is validated, you must specify a value that is defined for the optional field in Common Services.
      Note: If the optional field allows blanks, you can leave the value field blank.
    • If the optional field is not validated, you can enter any value that is consistent with the type of field (such as yes/no, text, number, date, or amount), providing the value you enter does not exceed the length permitted for the field. You can also leave the field blank.

    Note: When you specify a value that is defined in Common Services, the description for the value is also displayed