How to Add or Modify a Payment Code in Accounts Receivable for Sage 300

Before You Start

• Decide on the codes to use for all the types of payments you process.
• Determine the payment method for each payment code—cash, check, credit card, or other.
  If you use Payment Processing, the SPS Credit Card payment type lets you define payment codes you will use for Paya credit card transactions. To process a credit card payment for a transaction in Paya, you must select a payment code with the SPS Credit Card payment type for the transaction.
• If you plan to make a payment code inactive, assign another payment code to any unposted receipt transactions that use the code.
• If you want to delete a payment code, make sure it is not assigned to any unposted receipt transactions or customers.

To add a payment code:

1. Open Accounts Receivable > A/R Setup > Payment Codes.
2. In the Payment Code field, enter a new payment code, and then press Tab.
3. Specify details for the payment code. For more information, see “A/R Payment Codes Screen” (page 564).
4. Click Add.

To edit a payment code:

1. Open Accounts Receivable > A/R Setup > Payment Codes.
2. In the Payment Code field, select the payment code you want to change.
3. Make your changes.
   Note: Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use the inactive payment code.
4. Click Save.

To delete a payment code:

1. Open Accounts Receivable > A/R Setup > Payment Codes.
2. In the Payment Code field, select the payment code you want to delete.
3. Click Delete.
   Notes:
   • Before you can delete a payment code that is assigned to an unposted receipt transaction, you must first assign a different payment code to the transaction, or delete the transaction.
   • Before you can delete a payment code that is assigned to a customer, you must first assign a different payment code to the customer

After adding or modifying payment codes

• Print and file the Payment Codes report.
• If you change the payment method for a payment code, the change is not automatically made in existing unposted transactions. You must edit and save unposted transactions to register changes in payment methods, so that the transactions are correctly recorded on deposit slips.