Funds Availability

Add Real-Time Budget Checking and Budget Override Fuctions to Purchasing Workflow

Funds Availability extends the Purchasing Workflow module to provide organisations with greater sophistication in managing the procurement process within strict budgetary controls.

Budget Management at its Source

The Funds Availability interface allows drill-down to source documents that comprise the actual values, as well as to documents traversing Sage 300 that are not yet in the GL actuals.

This interface also provides management with an important facility to review budget consumption throughout a period before budgetary limits are reached or exceeded.

Add new logical workflow rules to the Workflow Engine:

The funds availability tests are calculated by deducting the actual values, commitments and other unapproved document values from the budget value (which includes any budget transfers).

The test for GL funds availability will resolve and check each GL account present in the requisition document.

Evaluating Funds Availability at the Cost Centre level totals all GL accounts that belong to the Cost Centre; this allows budgetary flexibility for individual accounts as the cost centre as a whole is tested.

Based on the results of funds availability comparisons, approvals & notifications can be issued to managers with budgetary responsibility for a cost centre.

Authorisation Levels

Funds Availability provides the additional structures to Purchasing Workflow authorization levels, providing budget overrun value limits that each authorization level is capable of approving.

Based on the configuration of the workflow authority levels, the workflow engine will escalate the source document to the appropriate person with budget override authority.

Only once this override approval is granted can the source document continue to proceed through the workflow.