What is the difference between a Temporary and an Inactive Vendor?


Temporary vendors are suppliers with whom you do not expect to do repeat business. During period-end processing, temporary vendors with a zero balance are removed from the Vendor file if all zero-balance invoices for the vendor are purged during or prior to period-end processing. Temporary vendors with a balance due are not removed during period-end processing.

Inactive vendors are those vendors that you no longer do business with, but for whom you want to keep the vendor’s information and history. An inactive vendor cannot be used in some data entry windows. A message appears stating that the vendor is inactive and cannot be used. Vendors cannot be changed to Inactive for the following reasons:

  • If checks, electronic payments, invoices, invoice transfers, manual checks, manual check transfers, and repetitive invoices exist for the vendor.
  • If there is a link between a vendor and a customer.
  • If there is a link between a salesperson and a vendor in Accounts Receivable.
  • If an import exists for the vendor in Bar Code.
  • If an item is tied to a primary vendor in Inventory Management.
  • If a direct cost posting to a job exists, or if there is a job with a cost code and cost type of subcontractor for the vendor in Job Cost.
  • If non-completed purchase orders, auto-generated sales orders, auto-generated reorders, receipt of goods, and returns exist for the vendor in Purchase Order.
  • If receipts and returns exist for the vendor in Return Merchandise Authorization.
  • If sales orders and invoices exist for the vendor in Sales Order.
  • If transactions for outside processing charges exist in Work Order.