eRequester Purchasing & Expense Management Software is an e-procurement system designed to manage internal purchasing and payment processes from start to finish.
eRequester enables purchase requests to be created, viewed, compared, routed for approval and processing, and tracked easily and conveniently. Having purchase requests available in a central location not only speeds up data entry and processing but also helps ensure that all purchases are properly approved and justified before they are placed with vendors. With the addition of optional modules like the Budget Module, eRequester can be enhanced to allow budget comparisons for each transaction to be made with real-time data. Budget reports have several configurable options to view and compare Budgeted amounts per Period, Quarter, or Fiscal Year-to-Date with Actuals, Commitments, and Commitments Pending Approval.
Manual purchasing processes are cumbersome and impact the bottom line. Industry studies estimate that it costs the average company between $75 and $100 each time a purchase order is manually processed. With eRequester, you can cut that cost in half. Cost per Purchase Order Reduced eRequester cuts the average cost of processing a purchase order by up to $40. Speeds PO Turnaround Time Cut the average turnaround time on a purchase order from over a week to about two days. Reduces Unauthorized Spending Use eRequester to reduce unauthorized or “Maverick” spending by over 50%.
eRequester’s built-in reporting tools and search functionality make it easy to see where requisitions and purchase orders are at any point throughout the procurement process. Having all requisition, approval and purchase order data available in one place allows employees and managers to always know what they have requested, approved and purchased, and provides a valuable audit trail for every requisition. With the Optional Receiving and Payment Request Modules, you can also track the requisition and purchase order through to receiving and the AP expense. Whether you need to see what you have waiting to be approved, what is on open purchase orders, or what has been purchased in the past, eRequester provides a simple interface to find complex data relationships.
Centralized Reporting Approval Workflow eRequester’s built in reports focus on the core information you need to know about your purchases. From open purchase orders and purchase order history to a breakdown of purchases by requester, vendor, or even department, eRequester can help you answer important business questions as well as solve common accounting problems. eRequester’s new and improved search capability also serves as an ad-hoc reporting solution with its convenient “Export to Excel” feature.This allows users to get data out of eRequester with one click of a button, and allows reporting at both the header and line level of transactions. If eRequester is integrated with your ERP, eRequester’s Advanced Search and Export to Excel lets you easily follow requisitions to purchase orders to receipts to AP vouchers, with drilldown to view the original requisition.
eRequester’s flexible workflow can be as simple or complex as you need it to be given your workflow requirements. Approval routing can be triggered and managed based on almost any eRequester data and user-defined parameters. Using departmental hierarchies, approval paths, different request types, line item information and more, you can route different types of requests to the right people immediately based on different approval routing requirements. Combined with email notifications, email reminders and an award-winning user interface, eRequester provides a flexible and comprehensive transaction management and approval processing system that can match your organizational structure and facilitate vast and distributed operations with efficient centralized purchasing.
- Create and approve requisitions
- Check commitments and expenses against budgets
- Process receipts and match invoices
- Review and control encumbrances
- Work with built-in multi-company support
- Use eRequester standalone or integrate with your ERP
- Generate requests for quotes
- Send POs to vendors
- Use extensive search features
- Work with an easy-to-use web interface